This is a temporary position to cover for a maternity leave. Our office is open 4 days a week for October to December, 5 days a week for January to June, and back to 4 days in July and August. Your responsibilities will include reception and administration. Depending on your personal strengths, experience, and interest, there will also be opportunity to get involved in other aspects, such as bookkeeping, IT and/or marketing. Reception Answer incoming calls and direct visitors; Open, sort and distribute mail and courier packages; Coordinate and schedule internal and external meetings, appointments and travel arrangements for multiple staff. Administration Perform a variety of administrative and clerical office support activities for multiple staff, including but not limited to scanning, faxing and printing reports; Prepare, collaborate on, and edit documents including billings, letters, reports, proposals, memos and emails; Assemble documents for submission to various tax authorities; As needed, assist in the creation of presentations, record minutes at various meetings and distribute or archive them accordingly; Maintain electronic and paper filing systems; Responsible for receiving, processing and/or submitting client payments; Maintain and tidy reception area, reception kitchen and supply room including stocking and organization of supplies.
With our Administrative Assistant, we are looking for the following skills and behaviours: Strong communication skills, both spoken and written; Tech-savvy; Dependable; Detailed-oriented; Positive with an upbeat attitude; Capable of exercising confidentiality and diplomacy; Self-starter - able to think ahead and to take initiative; and Adaptable to changes, manage competing priorities and to work under tight deadlines. Relevant experience in the professional service industry and/or marketing will be considered but weighted as secondary to the traits above.
This is a temporary position to cover for a maternity leave. Our office is open 4 days a week for October to December, 5 days a week for January to June, and back to 4 days in July and August.